Free printable planning toolkit

Plan a custom kidswear order with fewer surprises.

Use these worksheets for birthday crews, school classes, teams, clubs, camps, family events, and other group orders.

Fill them in on screen or print the page. Final availability, price, production time, delivery timing, and print feasibility still need to be confirmed for the specific order.

Print tip: use your browser’s Print command and choose portrait layout.

Worksheet

Kids Custom Order Planner

Turn an idea into a clear brief before requesting availability, pricing, or a proof.

Order overviewComplete what you know. Mark uncertain details for confirmation.

Adult organizer / contactEvent or group nameEvent dateDelivery country, region, and postal codePreferred garment styleAcceptable alternative styleEstimated quantityRequired sizes or roster referenceGarment color(s)Print color(s)Preferred placementArtwork file or wording referencePersonalization instructionsQuestions that must be answered before approval

Final brief check

Confirm the details that are easiest to mix up.

I have checked the final spelling, capitalization, punctuation, and numbers.
I have matched every garment color and size to the correct person or quantity.
I have confirmed the print position and viewed it from the correct garment orientation.
I own the artwork or have permission to use it.
I have provided the destination and event date so timing can be confirmed before payment.

Proof or order-summary versionApproval dateAdult approver

Worksheet

School / Team Roster Worksheet

Use one row per garment variation. Duplicate a row when one person needs more than one item.

Use minimum necessary information.

An adult organizer should manage the roster. Use first names, initials, or organizer-assigned labels where practical, and do not add children’s addresses, phone numbers, birth dates, or other sensitive information.

School, team, club, or eventAdult organizerGarment styleShared artwork / wording

#	Wearer label	Size	Garment color	Printed name / number	Qty.	Notes
01
02
03
04
05
06
07
08
09
10
11
12
Total garments

Every roster row maps to an available garment color and size.
Repeated names and numbers are intentional, not duplicate-entry errors.
The row quantities add up to the quoted and approved total.
The organizer has reviewed the final roster version used for production.

Reference guide

Left Chest vs Upper Back Placement Guide

These are common starting points for tops. The final printable area depends on the garment, size, seams, hood, collar, zipper, and artwork.

Orientation matters.

The wearer’s left chest appears on the viewer’s right when a garment is shown from the front. “Centered upper back” is judged from the back view, not the front mockup.

Option A

Wearer’s left chest

A compact position suited to a first name, initials, age, small number, short class label, or simple authorized mark.

Check the proof from the front.
Confirm the wearer’s left, not the viewer’s left.
Keep artwork clear of collars, zippers, pockets, and seams.
Scale may change across children’s sizes.

GROUP
MESSAGE

Option B

Centered upper back

A broader position for a class name, team line, family phrase, event title, or larger authorized artwork.

Check the proof from the back.
Confirm centering relative to the garment body.
Review clearance below the collar or hood.
Check line breaks and readability at the proposed size.

Proof review

Use this checklist before written approval.

A digital proof is a decision tool. It should match the final written roster and order summary.

Garment style and color match the order summary
Every name, number, date, and line of wording is correct
Wearer’s left and right have not been confused with the viewer’s left and right
Artwork scale and distance from seams, zippers, hoods, and collars look intentional
Print color has enough contrast against the garment
Roster quantities and sizes match the final total

Planning checklist

Order Timeline Checklist

Work backward from the event, then replace every planning assumption with a seller-confirmed date before ordering.

Event datePreferred arrival dateSeller-confirmed proof deadlineSeller-confirmed dispatch estimate

Before requesting a quote

Prepare the information needed for an accurate availability and timing check.

Record the event date, delivery destination, and the earliest date someone can receive the parcel.
Choose a preferred garment and at least one acceptable alternative.
Collect the roster, quantities, sizes, colors, names, and numbers.
Prepare artwork you own or are authorized to use.

Before approving the proof

Do not rely on a verbal description when a visual proof or written order summary is available.

Confirm current garment availability and the complete price in writing.
Ask for the production estimate and delivery estimate for the actual destination.
Check spelling, orientation, placement, scale, contrast, sizes, and quantities.
Save the approved proof and final order summary.

After approval and payment

Dates remain estimates until the seller or carrier confirms them for the specific order.

Keep the payment record, approved proof, order summary, and contact details together.
Record the seller-confirmed production and dispatch window.
Add the tracking number and carrier when provided.
Inspect the order promptly after arrival and photograph any issue before distributing items.

Important timing note

Production and delivery estimates vary by product, quantity, proof revisions, destination, customs, carrier conditions, and seasonal demand. An event date alone is not a delivery guarantee. Confirm the expected window for the exact order before payment and keep contingency time where the event cannot move.

Ready to use the plan?

Send the product, roster, destination, event date, and your open questions.

Ask Ownly Made on WhatsApp

Availability, price, production timing, and delivery timing are confirmed for the specific request before production.